Pre-Registration & Digital Visitor Passes

Schedule expected guests in advance. Visitors receive an interactive digital pass with a QR code via WhatsApp or email, allowing them to check in at the front desk or kiosk in under 15 seconds.

Creating a Pre-Registration

Navigate to Pre-Register

Click Pre-Register in the dashboard sidebar, or use the 1-click ?new=true link to open the pre-registration modal directly from any screen.

Fill in Visitor Details

Enter the visitor's full name, phone number, email (optional), visit type, expected date/time, and host (or resident company).

Phone-First Booking: Email addresses are optional. If only a phone number is provided, front desk staff can instantly dispatch the visitor pass link via WhatsApp.

Dispatch Digital Passes & Invitations

Click Pre-Register. Entrifi automatically generates a unique digital pass:

Email Invitation: Sends a branded email with visit details, arrival instructions, and the QR check-in code.
WhatsApp Digital Pass: Share the pass link (/pass/PR-XXXXXX) directly to the visitor's WhatsApp with one click.

Interactive Digital Visitor Passes

Every pre-registered visitor gets a dedicated, mobile-optimized digital pass accessible via https://entrifi.com/pass/[code] featuring:

Live QR Code: High-contrast QR code for express scanner and tablet camera recognition.
Real-Time Status Indicator: Shows live visit status (Expected, Checked In, or Cancelled).
1-Click Maps & Navigation: Integrated Google Maps button directing visitors straight to your facility address.
Calendar Integration: 1-click button to add the scheduled appointment directly to Apple Calendar, Google Calendar, or Outlook (.ics).

QR Express Check-In

When the visitor arrives at your lobby, they present their digital pass QR code at the self-service kiosk or to the front desk receptionist. The scanner reads the pass in under 15 seconds, pre-fills their details, captures their arrival time, and dispatches an instant arrival notification to the host.

Sub-15-second arrival: QR express check-in completely eliminates front-desk queues during morning rush hours and scheduled client meetings.

Managing Pre-Registrations

The Pre-Register dashboard displays all upcoming and historical bookings:

Pending / Expected: Scheduled visitors who have not yet arrived.
Checked In: Guests who have successfully scanned in.
Cancelled: Registrations cancelled prior to arrival.

From the table, administrators and receptionists can copy the pass URL, resend email invites, send via WhatsApp, or cancel bookings at any time.

Plan requirement: Pre-registration and QR express check-in are available across all Entrifi plans.

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